When wedding photographers are in the process of meeting up with the clients before cementing a wedding photography booking deal, they need to know what they are getting into before they end up promising to cover and provide everything that the clients are requesting for at some point or so. It is important that you are able to manage their expectations right from the very start because things can easily turn out to have a downward spiral if you don’t go ahead and do so. Different clients have different standards that they uphold for the things as well as traits and services that they would like to get from their wedding photographers but you know for a fact that at the end of the day, it should still be fairly reasonable. That is not always the case though and that is why you have the client discussion or meeting to take care of that.
Make it a point to really get to cover all bases that you need to cover.
Go over things as thoroughly as you possibly can. Talk to them about what you can do and about what you can’t do and try to go over all of their expectations point by point. Be concise with the kind of language that you use and make sure that you are able to really lay it all out in black and white. Any gray areas or misunderstandings in between can easily turn out to put a hamper on your relationship with your clients and you should stay away from that as much as possible.
Another thing that you should pay attention to is the timeline of your services as a wedding photographer. You need to clearly mark out the start time as well as the end time of your coverage as a wedding photographer. If you do not cover this in your client discussion, you run the risk of being abused by your clients. There have been so many instances wherein wedding photographers were asked by their clients to stay long after the set duration of the wedding in order to shoot additional pictures of the after-party of the wedding. They have no means to say no because it was not covered in the previous agreement. This is what you should avoid above all things. If you were able to cover everything that you need to cover for things related to the start and end times of your services, your clients will be well aware of when your official hours as a wedding photographer will stop. If not, gently remind them about this. Anything else that may go beyond that should have add-on fees and the like.
You should also ask for the must-have moments that they would like you to shoot during the wedding. This way, you don’t end up missing anything that can turn out to be quite important to the couple that you are working for. A lot of clients and wedding photographers have argued over the aspect of the missed shots and this is something that you should avoid from happening to you.